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Collectly connects to Xero (QuickBooks in beta), identifies overdue invoices, and sends tone-aware email and SMS follow-ups. It pauses when customers reply or pay. You review and approve, or let it run on autopilot. Built for agencies and consultancies with no full-time credit controller.
First 20 customers lock in $49/mo forever · founder-assisted setup · cancel anytime.
Demo data shown · Real dashboard after connect
Live: AI dunning, AR aging dashboard, Plaid bank feeds, Paystack payments, Resend email, 4-week cash forecast. QuickBooks, Xero, Stripe, Square, and Twilio are wired and tested; we swap in your production credentials on the first setup call.
Honest about what ships when
No invented case studies. No fake metrics. Just a founder building the A/R tool he wished he'd had, pre-launch and recruiting the first founding cohort.
How it works
Collectly pauses when customers reply, tracks promises, separates disputes from cash flow problems, and tells you why each dollar is expected.
QuickBooks and Xero OAuth routes are built. Plaid bank feeds are live. Paystack is live for NG/GH/KE/ZA. Stripe and Square are wired but still in test/sandbox until production keys are swapped in.
Pick how firm Collectly should be — friendly, firm, final — when to escalate, and which invoices to leave alone entirely. You set the boundary; Collectly stays inside it.
Customers pay through a branded portal. Cash auto-matches to invoices. You see the 4-week cash-flow forecast in real time instead of asking who paid in every team meeting.
Features
Designed for 5–30 person agencies and consultancies on Xero. Priced for the long tail.
AI writes tone-aware email and SMS reminders in your voice, pauses on reply or payment automatically, and stays fully editable before anything sends.
Customers see every outstanding invoice in one portal and settle with their preferred method — ACH, card, wire, or local rails.
Four-week cash forecast based on invoice age, customer payment history, and promised pay dates. See exactly when dollars are expected to land.
Live buckets: current, 1-30, 31-60, 61-90, 90+. Drill into any customer without opening QuickBooks or Xero.
Incoming payments are matched the moment they arrive — no reconciling 200 uncategorized transactions at month-end.
USD, GBP, AUD, CAD, EUR, KES, NGN and more, with local payment methods per region.
Try it now
No signup. No data stored. Pick a tone, pick a channel, click generate. You'll see a sample message in our three voices. The production composer (in the dashboard) generates real, customer-specific copy with Gemini, then lets you edit before sending — this demo shows the structure and tone only, with placeholder names.
Pick a tone. See a sample message. No signup, no tracking.
Click "Generate message" to see what Collectly sends.
No data is stored. No signup required.
How we compare
Chaser starts at ~$259/mo. BILL charges per user plus transaction fees. Melio is free but AP-first. Collectly is the only AR-native tool built for small B2B services at a flat, transparent price.
Scope: Compared against AR/invoicing tools evaluated by 5–30 person agencies and consultancies. Enterprise AR platforms (Gaviti, Growfin, HighRadius) are excluded — they target $50M+ ARR ERP-first orgs. See vs FreshBooks or the full comparison list for the others.
Last verified: 2026-07-31 against public pricing pages (Chaser, BILL, Melio, QuickBooks, FreshBooks). Pricing/features change; if you spot something stale, tell us.
Same feature gap, in dollars. Estimates based on publicly listed tiers — your actual costs may vary.
| Cost at 1 year | Collectly | Chaser | BILL | Melio + manual work |
|---|---|---|---|---|
| Annual platform cost | $588 | ~$3,108+ | $588 + per-user fees | $0 (AP-only) |
| Hidden transaction fees | None | None | 2.9% + 49¢ per payment | ACH/card fees apply |
| Time to collect cash | < 1 day | 1–2 weeks | 1–2 weeks | Manual reminders |
| Year 1 total (3 users, 100 invoices/mo) | $588 | $3,108+ | $1,500–$2,500+ | Unpredictable |
Pricing
14-day trial, founder-assisted setup. Upgrade when you're hooked. Cancel anytime.
Payment methods, SMS, and accounting integrations depend on region, provider approval, and production credentials. Availability will be confirmed before billing. Annual plans save 20%.
Why Collectly is different
Most AR tools treat every overdue invoice the same. Real service businesses know that customers, relationships, and reasons for late payment are different every time.
Every customer reply lands in one place. AI classifies replies: will pay on a date, already paid, disputed, missing PO, needs a plan, or no action. Then recommends the next step so you never wonder what to do.
When a customer says "we'll pay next Friday," Collectly extracts the date, pauses reminders, adds it to your forecast, and automatically restarts the sequence if payment doesn't arrive.
Give customers a way to flag 'I already paid,' 'need an invoice copy,' 'amount is wrong,' or 'waiting for approval.' The invoice automatically leaves the normal dunning and enters a resolution workflow.
See exactly why each dollar is expected: $14K from confirmed promises, $12K from customers who always pay on time, $8K is uncertain because two invoices are disputed. Switch between conservative, expected, and optimistic.
Set tone, channel, account-manager sender, and sensitivity per customer. A strategic account gets gentle handling. A high-risk account gets firm follow-up. Collectly never treats every overdue invoice as ordinary debt.
Nervous about automated emails? Turn on approval mode. Collectly drafts every reminder, you review and approve. Build confidence, then graduate to autopilot when ready.
I built this because I was tired of being the one who had to ask.
I'm Davie, the founder of Collectly. I spent years building software and watching small teams lose hours every week to awkward invoice follow-ups, spreadsheets, and "just checking in" emails. Collectly is the tool I wish I'd had: honest pricing, fast setup, and follow-ups that don't make your customers hate you.
We don't have polished case studies yet — we're building this with our first 20 customers, and real results with real company names are coming once beta partners have a full quarter of data. Want to be one of them? Your feedback shapes what ships next.
Connect Xero or QuickBooks, watch it draft reminders for your actual overdue invoices, and decide from there. If it's not clearly saving you time by day 14, cancel — no retention call.
Founding customer price locks at $49/mo forever. After 20 customers, the Growth plan is $99/mo.